Privacy Policy

1. Enabling the Feature

To access the policy settings, you must have the System Admin role:

1. Navigate to the Settings module.
2. In the left navigation, open the Data Subject Request tab.
3. Enable the Privacy Settings toggle.

2. Configuring Policy Content

You can draft and publish your legal text:

1. Go to the Data Access Request tab.
2. Click View Privacy Policy.
3. Use the Rich Text Editor to draft or update your policy content.
4. Click Save to store changes as a draft, or Publish to make the policy live for users.

3. Tracking User Decisions

You can monitor how users have interacted with the privacy policy under the Data Access Request tab.
User records are now grouped into three tabs:

You can also download logs from this area. Exported logs contain:

• Name
• Employee ID
• Email ID
• Status (Accepted / Rejected / Deleted)
• Timestamp of the corresponding action

4. Managing Rejections (Re‑initiation & Deletion)

If a user rejects the privacy policy:

• They are logged out immediately.
• Their record appears in the Rejected tab.

You can then either re‑initiate the policy for them or delete their data.

4.1 Re‑initiating Access

To allow a user to access the system again and re-accept/reject the policy:

1. Navigate to the Rejected tab.
2. Locate the specific user.
3. Click the Re‑initiate button next to their name.
4. Result:
   • The user’s status is updated to Re‑initiated (within the Rejected tab context).
   • On their next login, they will again see the privacy policy modal and must respond (accept or reject).

4.2 Deleting User Data

If you want to permanently remove access and delete user data after rejection:

1. In the Rejected tab, locate the specific user.
2. Click Delete.
3. Result:
   • The user’s data is deleted as per your configured process.
   • The user is moved to the Deleted tab with a Deleted time shown.
   • The user can no longer access the web client.