Inactive User Report

🔍 Overview

The Inactive User Report is an essential security and governance feature in the Leena Dashboard. It identifies active dashboard users who are either marked as Terminated or absent from the Employee Master (External Users), allowing administrators to audit permissions and revoke unauthorized access proactively.

🛠️ Step-by-Step Configuration Guide

Step 1: Access the Main Settings in Leena Dashboard

• Action: Log in to your Leena Dashboard using an Admin Account.
• Navigation: From the primary navigation panel, go to the main Settings page.

Step 2: Open the Inactive User Report Settings

• Action: Within Dashboard Settings, locate and select the Inactive User Report option to enter its configuration interface.

Step 3: Enable the Inactive User Report

• Action: Toggle on the master switch to activate the Inactive User Report module.

Step 4: Configure Recipient Email Addresses

• Action: Enter the email addresses of all stakeholders who should receive this report.
• Flexibility: You can add multiple recipients, including external email addresses (users not listed in your organization's Employee Master).

Step 5: Save the Configuration

• Action: After entering all required email addresses, click Save Changes to commit your setup.

⏰ Report Delivery & Manual Execution

Step 6: Understand the Scheduled Report Delivery

• Automated Schedule: Once enabled and saved, an automated background scheduler executes daily at 9:00 AM in your regional time zone.
• Distribution: An email containing the latest Inactive User Report is dispatched to all configured recipients automatically.

Step 7: Send an Immediate Report (Optional)

• On-Demand Dispatch: If an urgent audit or instant report is required, click Send Report Now.
• Result: Triggers an immediate generation and delivery of the report to all configured recipient email addresses.

Step 8: Review Report History and Delivery Status

• Audit Trail: Open the Report History tab to view historical logs of all generated reports (both scheduled and manually triggered).
• Tracked Metrics:
  • Generation timestamp
  • Recipient list
  • Delivery status (e.g., Delivered, Failed, Pending)

📊 Interpreting Report Data

Step 9: Interpret the Inactive User Report

When you receive the email notification, review the attached data fields carefully to assess user status: